QuickBooks automation

Stop rekeying orders, invoices, and payments into QuickBooks.

ORCA connects order intake, warehouse fulfillment, invoicing, payment recording, deposits, and QuickBooks sync so accounting does not have to chase the warehouse or manually rebuild what already happened.

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QuickBooks Desktop Invoice and payment posting QuickBooks Online Invoice, bill, and account flows Warehouse-aware Fulfillment and finance stay connected
ORCA finance exception dashboard ORCA ready to pick warehouse queue

ORCA is trusted by operations teams at

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Keep QuickBooks connected

For teams where QuickBooks is right, but the handoffs around it are not.

Many operations do not need a giant ERP replacement. They need the order, warehouse, invoice, and payment work to land in QuickBooks cleanly without another spreadsheet queue.

Download orders

Bring orders from ecommerce, portals, marketplaces, or custom sources into one controlled operational queue.

Fulfill with context

Pick, pack, ship, and handle exceptions while preserving the details finance needs later.

Create invoices

Post invoices with the right customer, item, tax, freight, discount, and document behavior.

Record payments

Apply payments, record deposits, and keep unapplied or failed accounting work visible.

Work you can take off your team

Stop entering the same order twice.

  • Bring orders togetherCollect web, wholesale, and marketplace orders without entering each one by hand.
  • Invoice from fulfillmentUse shipped-order details to create invoices with the customer, items, tax, and freight accounted for.
  • Keep payments connectedApply payments and record deposits while keeping failed or unapplied work visible.
  • Find the handoff that failedReview accounting request history alongside the order so your team knows what needs fixing.

What makes ORCA different

ORCA does not treat QuickBooks as a simple export destination. It connects the warehouse event, invoice state, payment state, request history, and exception trail so people can see what happened and fix the right thing.

  • Order, invoice, payment, and deposit status in one operational context
  • Stored request and response evidence for failed accounting posts
  • Support for QuickBooks Desktop and QuickBooks Online workflows
  • Custom mapping for customers, items, tax, freight, and payment methods
Workflow review

Show us the manual process you want gone.

Bring the current flow: where orders come from, how invoices are created, how payments are recorded, and where QuickBooks errors get handled. We will map whether ORCA can automate it cleanly.