Find it. Pick it. Trust it.
Track inventory by location and bin. Give the warehouse the context to receive, put away, pick, and move the right products.
ORCA + QUICKBOOKS ONLINE
Your books are online.
Get your operation connected.
From the warehouse floor to your books. Keep inventory, orders, and payments moving together.
Run the operational work in ORCA and connect it to QuickBooks Online. Turn order details, shipments, and customer payments into accounting workflows your team can follow.
For growing distributors, wholesalers, and ecommerce teams using QuickBooks Online.
YOUR OPERATION. CONNECTED.
Less handoff.
More follow-through.
More follow-through.
01 / INVENTORYKnow what’s available.Receiving · bins · stock movement02 / ORDERSKeep work moving.Orders · scanning · shipping03 / PAYMENTSMake getting paid easier.Invoices · payments · credits
CONNECTED TOQuickBooks OnlineYour accounting stays in place.
01 / TAKE CONTROL OF INVENTORY
Your stock has a story.
Know every move.
Give your team a shared view of what’s on hand, where it belongs, and what’s needed next. Connect the work on the warehouse floor with the records in QuickBooks.
Connect buying to receiving.
Bring purchase orders from QuickBooks Online into ORCA. Connect purchasing, vendor bills, and receiving workflows so your team can follow what was ordered and what arrived.
Keep product costs connected.
Track the warehouse details in ORCA and connect inventory costs to your books through configured cost-of-goods entries. Give operations and accounting a common trail to follow.
BARCODE SCANNING & DOUBLE VERIFICATION
Scan it. Verify it.
Ship with confidence.
A correct pick is the start. Add a second check before shipping to help catch the wrong item or a missing quantity while the order is still in your warehouse.
Scan through the work.
Use barcode scanning in ORCA’s picking and packing workflows. Identify products by their barcodes and give operators a clear way to confirm what they’re handling.
Double-check before it leaves.
Add scan verification after picking. ORCA checks the scanned item against the shipment, counts verified units, and flags items that don’t belong or are already fully verified.
Make verification count.
Configure ORCA to block shipping until all shipment items are verified. See verified quantities and who performed the verification, with a clear view of what still needs checking.
Help prevent wrong shipments, reduce rework, and make the final check part of the workflow.
See scanning and verification in action →02 / CONNECT ORDER TO INVOICE
Enter it once.
Move it forward.
Stop rebuilding an order every time it changes hands. ORCA brings sales, warehouse execution, and QuickBooks invoicing into a connected workflow.
- Bring orders together.
Connect ecommerce, wholesale, and dealer orders to your operational queue.
- Give the warehouse a clear next step.
See what’s ready to pick, what’s waiting, and what has shipped.
- Carry the details into QuickBooks.
Create QuickBooks Online invoices from ORCA order and shipment details, with configured customer, item, tax, discount, and freight mappings.
INSIDE ORCA / READY TO PICK
03 / MAKE GETTING PAID LESS WORK
You did the work.
Let the payment follow.
Connect customer payment collection to QuickBooks Online invoices. Keep credits, refunds, and payment posting in the same operational picture, so accounting has less to piece together.
Connect the payment
to the invoice.
Accept customer payments through connected payment services and apply them to the right invoices in QuickBooks. Keep payment methods and accounting records aligned.
Explore payment collection →When an order changes,
keep the books in step.
Connect credit memo and refund workflows to QuickBooks Online. Keep the accounting side of customer adjustments tied to the work your team is handling.
Review posting issues with the related records and request history, giving your team a clear starting point for follow-up.
Explore credits and refunds →ORCA invoice→Customer payment→QuickBooks payment posting→Exception follow-up
BUILT AROUND YOUR BUSINESS
Keep the accounting.
Improve the operation.
Start with the manual process that costs your team the most attention. Connect the next workflow as your operation needs it.
Find your fit with ORCA ↗More than an accounting export.
The order, warehouse work, invoice, and payment stay connected, giving your team the context to follow the whole process.
Your rules belong in the workflow.
Configure customer, item, tax, freight, and payment mappings around how your business actually operates.
Talk to the people who build it.
Work directly with the ORCA team to map the handoffs, demonstrate the workflow, and plan the connection to your QuickBooks setup.
A FEW PRACTICAL QUESTIONS
Start with clarity.
Does ORCA replace QuickBooks Online?
No. ORCA runs the operational workflows around your inventory, orders, and warehouse. QuickBooks Online remains your accounting system, with the connections and record ownership defined during setup.
What can connect to QuickBooks Online?
ORCA supports customer and item records, invoices, payments, sales receipts, purchase orders, bills, credits, refunds, and cost-of-goods journal entries. We’ll confirm the direction, timing, and mappings for the workflows you need.
Can we keep detailed inventory in ORCA?
Yes. Manage locations, bins, receiving, picking, and stock movement in ORCA. We’ll define how inventory and product costs connect to your books, including which system owns each record.
Does everything sync instantly?
ORCA connects to QuickBooks Online through its cloud integration. Timing depends on the workflow and configured background jobs. Failed requests remain available for review and follow-up.
Will this work with our QuickBooks Online plan?
We’ll review your plan, region, accounting setup, and connected payment services before defining the scope. Bring the workflow you want to improve, and we’ll demonstrate the parts that fit.
LET’S TAKE WORK OFF YOUR PLATE
What would you stop
doing by hand?
Tell us where inventory, orders, or payments get stuck. We’ll arrange a demo focused on your workflow and your QuickBooks Online setup.
- See the ORCA capabilities that matter to you.
- Talk through your QuickBooks and payment connections.
- Leave with a clearer picture of what you can automate.
QuickBooks is a registered trademark of Intuit Inc. ORCA is a product of Killer Warehouse and is not affiliated with or endorsed by Intuit.